Name of the Association and its Location
Name: Saudi Association of Neurological Surgery (SANS)
Location: The association is based in the Faculty of Medicine at King Saud University in Riyadh and may establish branches in the Kingdom if necessary.
Objectives of the Association
Saudi Association of Neurological Surgery hereinafter referred to as the Association, aims at raising the scientific level and professional competence of neurosurgical specialty in Saudi Arabia by achieving the following:
- Development of scientific thought in the field of neurosurgery and working on its activation, dissemination and advancement.
- To facilitate scientific and professional communication among members of the Association.
- Provision of scientific advice and conduct the necessary studies in the field of neurosurgery.
- Advancement of scientific and professional performance of the association members.
- Facilitation of the exchange of scientific production, and scientific ideas in the fields of interests of the association among relevant bodies and organizations within the Kingdom and abroad.
- Determining the standards specific for the practice of the profession of neurosurgery in the Kingdom and participating in monitoring its performance and maintaining its level.
- Raising the level of health awareness in the community in the field of neurosurgery.
Activities of the Association
In order to achieve the objectives set in Article II the Association shall carry out the followings:
- Promote research and scientific consultations.
- Authoring and translation of scientific books in the fields of its interest and other relevant fields.
- Conduct scientific studies to improve aspects of the applied practice.
- Organize symposia, seminars and courses related to its fields of interest.
- Issuing of studies, bulletins and scientific journals related to its fields of interest.
- Participate in local and international exhibitions.
- Invite scholars and intellectuals concerned to participate in the activities of the Association in accordance with the regulating measures.
- Organize scientific trips for its members and scientific competitions in the field of its specialization.
- Coordinate with other health institutions in order to improve the levels of treatment and health care in the field of neurosurgery.
- Disseminate health awareness in the community for the recognition of neurosurgical diseases and how to deal with them and means of their prevention.
Membership (Terms and Procedures)
Membership shall be of three types:
- Active Membership: Based on the conditions:
- The applicant must hold a scientific degree in the field of neurosurgery or its equivalent following the professional classification of the Saudi Commission for Health Specialties.
- Pay the annual subscription fee
- Any additional conditions set by the Executive Board
- Statement of acceptance issued by the Executive Board
- Honorary membership:
Granted by a decision of the General Assembly to those who helped in developing the fields of interest of the association or delivered to the Association financial or moral support. Honorary members are exempted from the subscription fee; they may attend the meetings of the General Assembly and its various committees and participate in the discussions.
- Associate membership: Can be acquired by:
- Doctors in neurosurgery training programs.
- Workers and persons interested in the field of the Association who do not fulfill the qualification requirement set for the active membership. Associate member is exempted of the 50% of the annual subscription fee, and may attend meetings of the General Assembly and its various committees as well as participate in the discussion without the right to vote.
Termination of Membership
Membership expires in the following cases:
- Withdrawal of the member or his death.
- If the member failed to pay the annual subscription fee after a year of maturity.
- If the member loses one of the conditions set for the membership.
- If he carried out any action or activity resulting in harm to the Association, physically or morally. In this case the membership will not be cancelled without the consent of the Executive Board.
Restoration of Membership
It is a decision of the Executive Board to restore membership to those who lost it upon their request if the reasons for cancellation of the former membership have gone.
The General assembly is composed of the active (full) members. It holds a regular meeting once a year at the invitation of Chairman of the Board. The meeting shall not be valid without the attendance of the simple majority of the members. If the majority failed to attend, another meeting shall be held two weeks later and this meeting is valid with any attendees. Associate members may attend without the right to vote.
An extraordinary meeting can be held, if necessary, upon the request of the Executive Board or one fifth of members of the General Assembly.
Functions of the General Assembly
General Assembly shall work toward fulfillment of the objectives of the Association. In particular it shall carry out the followings:
- Issue the rules governing the internal functioning of the Association.
- Adoption of the annual budget of the Association and approval of the final accounts each year.
- Adoption of the annual report of the Association.
- Selection of members of the Executive Board.
- Adoption of the work plan provided by the Executive Board.
- Proposal to establish branches of the Association upon the recommendation of the Executive Board.
- Appointment of an external auditor for the accounts of the Association and determine his fees.
- Proposal to transfer the location of the Association from one university to another university or official institution.
- Proposal to dissolve the Association.
Honorary President of the Association
The General Assembly can, based on a proposal of the Executive Board, nominate an Honorary President for the Association out of such personalities known because of their interest in the working fields of the Association, for a term of three years subject to renewal by a decision of the Council of the University. He is authorized to chair the meeting he attends.
Resources and Budget of the Association
First: The Association will depend mainly on its own resources, namely:
- The outcome of the annual contributions of members.
- The outcome of what sells Assembly publications and periodicals, and services provided within the limits of its objectives.
- Complexity of the income from courses and programs.
- Gifts, donations and grants offered by the University or bodies and individuals.
Second: Budget and final accounts of the Association:
- The fiscal year of the Assembly starts and ends with the fiscal year of the University.
- Final accounts are prepared in accordance with the rules and professional norms.
Composition of the Executive Board
- The Executive Board consists of a number of active members not more than nine and shall be selected by the General Assembly from within its active members through secret voting, of whom at least one third must be staff members of the King Saud University from its members.
- The membership term in the Executive Board is three years that is renewable once.
- If a member of the Executive Board fails to show up in three successive meetings without an acceptable excuse, the Executive Board may consider him to be resigned.
- When the membership of one of the members who were selected in the Executive Board by the General Assembly becomes vacant for any reason, the Board may select a substituting member and this needs further approval by the General Assembly on its first meeting.
- The Executive Board selects its Chairman by secret voting among its members for a term of three years, renewable once and it is conditional that he is a staff member of King Saud University. The Board also selects among its members the Deputy Chairman, a Secretary of the Board and a Secretary of Finance.
- The Chairman of the Board is the representative of the Association in front of the others and acts on its behalf when communicating with formal and informal institutions inside and outside the Kingdom in accordance with the approved regulatory procedures and he shall chair the General Assembly.
Executive Board Meetings
The Executive Board holds regular meetings every three months and its meeting shall not be valid unless it was attended by the majority of the Board members. The Board may also hold extraordinary meetings whenever requested by more than half of its members or by the request of one fifth of the General Assembly members or the Chairman of the Board. In such cases the meeting will be limited to the discussion of the topics for which the Board was held.
The resolutions of the Executive Board shall be adopted by the majority votes of the attending members and when the votes are equal the vote of the Chairman is decisive.
Duties of the Executive Board
The Executive Board is responsible for the following:
- Proposal of the Association’s budget
- Preparation of the agenda of the General Assembly meetings.
- Proposing the general policy of the Association within the framework of the objectives stated in these rules, and presenting them to the General Assembly for approval.
- Proposing the internal rules of the Association and the organization of its work.
- Formation of committees and specialized groups to carry out Association functions and activities.
- Preparing the annual report about the Association’s activity and submitting it to the relevant councils in the university after its approval by the General Assembly.
- Determining the annual fee of the members
- Approval of holding of conferences, courses and seminars in accordance with the relevant regulations adopted by the universities.
- Accepting gifts, donations, grants and aids.
- The Association is linked in its activities with the Rector of the founding university or his authorized representative.
- The Association shall formulate its operational regulations in a way not contradicting the articles of these rules and they need approval of the Council of the founding.
- The minutes of the General Assembly and the Executive Board shall be approved by the by the Rector of the founding university, or his delegate.
- In case of disagreement between the Rector and the General Assembly or the Executive Board, the subject will be addressed to the University Council, of which the decision shall be final.
- If the Association is dissolved (for whatever reason) all its property devolves to the founding university.
- If the Association has been moved from one university to another university or official institution all its property and documents will be transferred to the new destination.
- The Council of Higher Education has the rights for interpretation of these rules.
- These rules shall be implemented from the date of their approval.
- These rules repeal other rules conflicting with it.